GoRemote has recently released a Guide to Getting Remote Speaker Management Right, which is available to download here.
In it, we offer advice and insight into our area of expertise, along with practical tips and tricks that we have learnt through our experiences managing virtual speakers at numerous world-class congresses and events.
Full of real-world examples from our clients, including ChangeNOW, Paris Peace Forum and the International Liver Congress, to name but a few, we outline our view of what works and what doesn’t when hosting speakers within medical, governmental, environmental and technology spaces.
Whether your forthcoming event is entirely virtual or has remote elements, we can help you make the best of your speakers; supporting them so that they deliver their sessions confidently and free of technical errors.
The guide is split into four key areas that are essential for successful speaker management:
Pre-production and planning
- Decide what kind of virtual/hybrid event you are holding with our handy diagram.
- Discussion of the different levels of speakers that will be at the event
- How speakers can influence your tech
- Should you go completely live or record your speakers? A list of pros and cons.
- How to plan your speaker’s journey
Communication
- Developing your communication plans
- Email schedule templates – defining the frequency of contact you should have with your speakers.
- How to deal with replies and additional speaker support
Speaker checks and briefings
- Technical check-lists
- Planning for 1-2-1 briefings
- Briefing webinars and when to use them
- How to run rehearsals and connect your speakers
At event
- When and how to onboard your speakers
- How to communicate with your speakers during the event
- Keeping track of your speakers
