We have a strong relationship with EASL, supporting their annual congress (the ILC / EASL Congress). Throughout the year, they also run a series of smaller events on specialist subjects. We have helped on a number of these, some of which were virtual, and others configured in a hybrid format.
Mono Bleeding was their first hybrid event, with the live element held in Geneva. It featured a range of presentations, live and pre–recorded, plus panel discussions. We came in to manage those virtual aspects, working with EASL and the other technical partners to deliver the event.
We provided a small agile team, with 2 Virtual Stage Managers offering support (1 onsite and 1 online). We managed and configured Zoom, which was used for remote participants to access the event. This was chosen as the software was already well understood. Speakers were given the option of pre-event checks if they required it.
We helped onboard speakers, liaising with the onsite technical team when they were ready to go live; managed their slides and presentations locally; provided 2 feeds to the vision mix (one pinned and one gallery view); and wider technical consultancy around the virtual aspects.
Hybrid events by their very nature are complex, mixing both onsite and online participants. It needs careful consideration and management to get it right.
Success often relies on clear communication between your onsite and remote elements, so there are no gaps which might then cause issues. It is also important to offer an equivalent experience for remote participants, so they not only feel supported but confident to deliver the best quality talks.
This model of hybrid will be increasingly common, so having a clear plan to support remote speakers, which seamlessly links to the onsite aspect of the event is a key factor.
GoRemote’s efficiency and professionalism in delivering a high-quality service did not go unnoticed and was very much valued by all, Claire – EASL